• Number of students
  • =
  • 30 Euros
    Monthly cost net
School Admin
Reports
Academics
CRM
Selected modules
Finance
Study Drive
Registration
Resources
Surveys
Accomm
Online Bank Feeds

Content of the modules

SchoolMate is a modular system. All users have access to the four basic modules. Other modules can be switched on and off as you wish. We charge monthly based on the number of active students in your account and modules used. No active students, no charge!

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School Admin

This is the engine of SchoolMate it is where you control schedules, organise your teachers, create students, companies, groups, plan classes and all the paperwork connected to running a successful language school.
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Reports

Your school’s most important data is summarized in a set of predefined reports in which you can analyse your finances, sales, student payments, debts, profitability etc., You can customise these to your needs as well as create and save your own report formats.
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Finance

The Finance Module will help you keep on top of issuing invoices, receipts, and recording expenses. You can manage payment plans, discounts and teachers’ salaries and monitor the all-important revenue and cash flow.
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Registration

The registration module allows you to link your school’s website contact page with your SchoolMate account, so all leads go directly into your account from where you can manage them and convert them easily to students.
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Surveys

You can create customised surveys for your students and staff to complete anonymously. The results are easy to analyse and will give you an insight into how well your school is doing and what needs to be improved.
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Academic

The academic module is where your teachers, students, parents and corporate partners connect to your school. They can check attendance, grades and what happened in class, it also allows users to communicate with each other.
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CRM

The Customer Relationship Management Module is for managing communication with current, archived and potential students. You can create notes, plan and record all your calls and interactions with clients.
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Study Drive

In this module you can create interactive tests for students. Upload, store and share your educational files for your students and teachers to access.
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Resources

Here you can list all the educational resources which are available for teachers and students to borrow. If you a student or teacher would like to borrow an item, they can reserve it directly via this module.
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Online bank feeds

Bank feeds are connections that allow you to automatically download incoming transactions from your bank account into your SchoolMate account. The feeds simplify bank reconciliation, ensuring your accounts are accurate and up to date, while vastly reducing manual data entry and saving you time.
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Accommodation

If your school offers accommodation to students, this module will allow you to store all your room and board offers. From there you can book stays, add insurance and book travel transfers.

FAQs

Firstly, you can contact us for a demonstration which will take 30-40 minutes. After that, if you are not sure if you are ready to start the free trial, we can give you access to a test site. As it contains no “real” data you can try out the system without signing a contract.

Once you decide to start using SchoolMate, we will send you our one-month free trial contract and a short questionnaire to help us create your account; this will take a day or two. After that we will upload any data that you want such as student and parent details. Then we start training your staff on the basic features and functions of the system. Typically, a school is using SchoolMate semi-independently within a week.

The free trial contract expires after one month without you needing to do anything. If you want to continue, just let us know.

We charge monthly in arrears for active students, so if you want to stop using SchoolMate, deactivate your students and there is nothing to pay for.

Yes. We will give you Excel sheets for you to copy your data onto and upload it into your school’s SchoolMate account for you free of charge.

Full training and ongoing support is provided via Zoom, Skype etc. free of charge for as long as and as often as you need it.